How to Give Sample Feedback to a Factory (Revision Request Template)
A sample is not a finished product — it's a conversation. Vague feedback ("the fit is off") wastes a revision cycle. Precise feedback ("waist sits 2cm too high at center front; lower by 2cm") gets you to a production-ready PP sample in one round.
Here's how to give feedback that the factory can act on immediately.
The Sample Stages
Know which sample you're reviewing so your feedback targets the right thing:
- Proto sample — proves the design concept; feedback is about silhouette and construction.
- Fit sample — tests measurements; feedback is about measurements and wear.
- PP (pre-production) sample — final approval before bulk; feedback should be minimal — only confirm.
What to Document
- Photos from 4 angles (front, back, side, detail) on a neutral background, worn on a fit model if possible.
- Measurements — compare the sample against your spec sheet, circle every deviation.
- Tolerance callouts — state acceptable range, not just the number.
Revision Request Template
Subject: Revision — [Style ID] PP Sample #1
1. Issue: Waistband sits 2cm too high at center front.
2. Evidence: Photo A (front), measured 40cm vs spec 38cm.
3. Request: Lower waistband by 2cm; keep side seam length.
4. Priority: Must-fix before bulk.
5. Approved as-is: Neckline, sleeve length, fabric hand-feel.
How to Phrase Corrections
| Vague (avoid) | Precise (use) |
|---|---|
| "The sleeve is wrong" | "Shorten sleeve by 1.5cm at cuff" |
| "Fabric feels cheap" | "Use 180gsm instead of 150gsm; current feels thin" |
| "Neckline too tight" | "Increase neck width by 1cm at shoulder seam" |
Common Mistakes
- Approving the PP sample then changing your mind — that triggers a costly re-cut. Freeze the design at PP.
- Feedback by voice note only — write it down; spoken details get lost in translation.
- Mixing praise and fixes — lead with a clear list of must-fix vs nice-to-have.
Frequently Asked Questions
How many revision rounds are normal?
One to two rounds to reach a PP sample is normal. Three or more suggests the tech pack was incomplete — fix the spec, not just the sample.
Should I pay for each revision?
First proto and one revision are usually included. Beyond that, factories may charge. Clarify revision pricing in the sampling agreement up front.
What if the factory ignores my feedback?
Reference the specific spec line and photo. If it persists after clear documentation, that's a red flag about working culture — consider another manufacturer before committing to bulk.